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Student Handbook

Welcome to Selmer Middle School

Parents and Students
 
Along with the rules and regulations, this handbook provides a bullying policy and many other useful tools for both students and parents.  The education of students at Selmer Middle School will be enhanced by open and regular communication between teachers, students, and parents.  This handbook serves to provide an excellent vehicle for that communication.
 
Just as laws are necessary to protect people in any society, rules are essential for the safe and efficient operation of a school.  This handbook contains the rules and regulations established for Selmer Middle School, as well as the District Grading, Discipline Policies, and Dress Code.  Every student and parent should become familiar with these guiding principles.
 
In order to provide the flexibility necessary to ensure safe and orderly operation of the school, the school reserves the right to amend any provision in this handbook which is deemed to be in the best interest of the educational process.  We look forward to a great year for your child at Selmer Middle School.
 
 Brenda Armstrong, Ph.D., Principal
 

BULLYING PREVENTION POLICY

Four Rules
  • We will not bully others.
  • We will try to help students who are bullied.
  • We will try to include students who are left out.
  • If we know that somebody is being bullied, we will tell an adult at school and an adult at home.
The below misbehaviors are representative of one student bullying another student or students. For all occurrences the act of bullying will be determined by educators employed at SMS.
 
Level I Misbehaviors. This level of misbehavior may be defined as: minor misbehaviors on the part of the student which impede orderly classroom procedures or interfere with the operation of the school, but which can usually be handled by an individual staff member.
 
Examples (not an exclusive listing):
 
  • Abusive language about another student
  • Annoying to others: Verbal-arguing, name-calling, physical pushing, shoving, tripping, thumping, etc.
  • Depriving or attempting to deprive others of their personal property
  • Exemption of another student from a group
  • Lying about another student or spreading derogative rumors
  • Obscene gestures to another student
  • Making fun of another student’s dress or appearance
  • Derogatory note writing about another student
  • Posting derogative information about another person on the internet
  • Witnessing an act of bullying as a bystander without reporting the incident to an adult
 
Disciplinary Procedures
  1. Investigation conducted following Steps of Procedural Due Process
  2. Employ appropriate disciplinary option or refer to principal
  3. Properly document and maintain record of offense and disciplinary option taken

Disciplinary Options (not an exclusive listing):

  • Assigning work details
  • Behavior modification
  • Conference with student
  • Detention
  • Issuance of demerits which might affect citizenship
  • Referral to counselor
  • Restriction of privileges
  • Special assignment
  • Strict supervised study
  • Time-out area
  • Verbal reprimand
  • Withdrawal of privileges
 

Principal Options

  • Any teacher option
  • In-school suspension not to exceed ten  (10) days
  • Modified day
  • Out-of-school suspension not to exceed ten  (10) days
 
Level II Misbehaviors Misbehaviors whose frequency or seriousness tends to disrupt the learning climate of the school.  Included in this level are unmodified Level I misbehaviors and misbehaviors which do not represent a direct threat to the health and safety of others, but whose educational consequences are serious enough to require corrective action on the part of administrative personnel.
 
Examples (not an exclusive listing):
  • Continuation of unmodified Level I behaviors
 
Disciplinary Procedures
  1. Student referred to principal
  2. Investigation conducted following Steps of Procedural Due Process
  3. Principal employs appropriate disciplinary option and notifies teacher of option taken.
  4. Principal properly documents and maintains record of offense and disciplinary option taken.

Disciplinary Options (not an exclusive listing):

  • Any disciplinary option from previous level
  • Referral to outside agency
  • Schedule change
  • Social probation
  • Teacher change
  • Transfer
 
Level III Misbehaviors Included in this level are unmodified Level I and Level II misbehaviors and acts directly against persons or property, but whose consequences do not seriously endanger the health or safety of others in the school.
 
Examples (not an exclusive listing):
 
  • Continuation of unmodified Level I and/or Level II behaviors
  • Fighting or attempting to cause injury
  • Stealing or attempting to steal from another student
  • Threats to others including electronic threats
  • Vandalism/attempted vandalism toward another student
 

Disciplinary Procedures

  1. Student referred to principal
  2. Investigation conducted following Steps of Procedural Due Process
  3. Principal employs appropriate disciplinary option or may refer incident and recommendations to Superintendent for employment of appropriate disciplinary option, and
  4. Principal/Superintendent properly documents and maintains record of offense and disciplinary option taken.

Disciplinary Options (not an exclusive listing):

  • Any disciplinary option from previous levels
  • Alternative School Program
  • Long term out-of-school suspension
  • Restitution for lost, damaged, or stolen property
Level IV Misbehaviors Included in this level are unmodified Level I, II, and III misbehaviors and acts which result in violence to another’s person or property or which pose a threat to the safety of others in the school.  These acts are so serious that they usually require administrative actions, which result with the immediate removal of the student from the school, the intervention of law enforcement authorities, and action by the school board.
 
Examples (not an exclusive listing):
  • Continuation of unmodified Level I, II, and/or III behaviors
  • Extortion toward another student
  • Possession/use/transfer of dangerous weapons/explosives to harm others
  • Theft of another student’s property
  • Vandalism toward another student
Disciplinary Procedures
  1. Student referred to principal
  2. Investigation conducted following Steps of Procedural Due Process
  3. Reasonable attempt made to notify parents
  4. Law enforcement officials contacted if deemed necessary
  5. Principal employs appropriate disciplinary option or may refer incident and recommendations to superintendent for employment of appropriate disciplinary option.
  6. If deemed necessary, student is given hearing before Disciplinary Hearing Authority/Board.
  7. Record of offense and disciplinary option taken properly documented and maintained

Disciplinary Options (not an exclusive listing):

    • Any disciplinary option from previous levels
    • Other Hearing Authority or Board action as deemed necessary
Appeals Process In most cases, it is most desirable for a student and/or his parent or guardian and the involved teacher to resolve problems through free and informal communications.  If however, the informal process is not chosen by or fails to satisfy either party, that party shall proceed immediately with the complaint or grievance by adhering to the following steps of the appeals process:
 
Step 1:  Principal
Step 2:  Superintendent
Step 3:  Disciplinary Hearing Authority/Board of Education
 
STUDENT DISCRIMINATION/HARASSMENT AND BULLYING/INTIMIDATION
Students shall be provided a learning environment free from sexual, racial, ethnic, and religious discrimination/harassment. Likewise, students shall be provided a safe learning environment, free from bullying, intimidation, or hostility. The McNairy County Board of Education policy regarding these matters is posted at www.mcnairy.org McNairy County Online Policy Manual, Section 6.304. You may print a copy at home at your discretion.
 

MCNAIRY COUNTY CODE OF BEHAVIOR AND DISCIPLINE (condensed)

  1. Know and adhere to rules and regulations established by the Board of Education and the local schools and implemented by school administrators and teachers.
  2. Respect the human dignity and worth of every other individual.
  3. Study diligently and maintain the best possible level of academic achievement.
  4. Be punctual and present in the regular school program.
  5. Help maintain and improve the school environment, preserve school and private property, and exercise care while using school facilities.
  6. Refrain from disobedience or misconduct or behavior which would lead to any physical or emotional harm or that disrupts the educational process.
The McNairy County Code of Behavior and Discipline is available online at www.mcnairy.org. To request a printed copy, submit your written request to Director of Schools, 530 Mulberry Avenue, Selmer, TN 38375.
 
MCNAIRY COUNTY SCHOOLS
STUDENT DISCIPLINE: MIDDLE SCHOOL STUDENTS
Description of Violations & Infractions
Consequences
 
1.Defiance, disrespect, or intentional disobedience of teacher or staff
Step 2-7
2.Profanity or vulgarity (to include acts, gestures, or symbols)
Step 1-7
3.Possession of tobacco or tobacco related products (matches or lighters) or electronic cigarette/paraphernalia
Step 5-8, 12
4.Smoking or using smokeless tobacco products and/or electronic cigarette/paraphernalia while on school property or at school-sponsored events/functions
Step 7-8, 12
5.Use, sale, or possession of drugs, drug paraphernalia, look-alike drugs, or
alcohol on or near school grounds at school functions; intoxication
Step 8-12  
6.Defacing or otherwise injuring property that belongs to the school district
(to include writing on school walls, inside or out) (to include restitution)
Step 1-11
7.Fighting (at school, at school functions/events, on school property, or on the way to or from school that continues onto school property or disrupts the school day)
Step 8-11
8.Physical altercation/struggle or verbal altercation
Step 5-7
9.Assault, harassment, intimidation, or threatening of other students whether physically, verbally, or though use of social media/technology
Step 1-12
10.Use or possession of dangerous objects or materials
Step 2-11
11.Use or possession of weapons or look-alike weapons
Step 2-12
12.Improper behavior at school including: in the cafeteria, assemblies, on school property, at school functions, or on campus (to include restitution)
Step 1-12
13.Theft (to include restitution)
Step 3-12
14.Leaving campus without office permission
Step 5-8
15.Skipping or cutting class
Step 5-8
16.Gambling or possession of gambling devices/paraphernalia
Step 1-8
17.Refusal to identify oneself properly to school/district personnel
Step 4-8
18.Habitual Violation of school rules
Step 1-11
19.Unauthorized possession of electronic devices (including, but not limited to, mp3 players, speakers, phones, tablets, computers, etc…)
Step 1-5
20.Failure to return fund-raising items or equivalent money (to include restitution)
Step 1-7
21.Unauthorized consumption of food, drinks, or snacks in unapproved areas as defined by administration
Step 1-2
22.Leaving or storing materials in any locker other than assigned locker
Step 1-2
23.Running in the halls, cafeteria, or classroom
Step 1-3
24.Gang or gang-like activity/association
Step 5-12
25.Other misbehavior as determined by the administration
Step 1-8
26.Excessive tardiness
Step 1-6
27.Sexual misconduct, harassment, or improper touching
Step 11-12
28.Dress code violation
Step 1-729.
Public display of affection
Step 1-7
30.Use or possession of fireworks, explosive devices, or odorous materials
Step 3-10
31.Disruptive behavior (at school, at school functions/events, on school property, or on the way to or from school that continues onto school property or disrupts the school day)
Step 1-10
32.Misbehavior on the school bus
Step 1-12
 

DISCIPLINE LADDER – Middle School

Step 1
1. Contact parent/guardian
2. Corporal punishment
OR

1. One day Administrative detention
2. Failure to report the 1st time, move to Step 2
3. Contact parent/guardian
 
Step 2
1. Contact parent/guardian
2. Corporal punishment
OR

1. One day In-School Suspension (ISS)
2. Contact parent/guardian
 
Step 3
1. Two days In-School Suspension (ISS)
2. Contact parent/guardian
 
Step 4
1. Three days In-School Suspension (ISS)
2. Contact parent/guardian
 
Step 5
1. Four days In-School Suspension (ISS)
2. Contact parent/guardian
 
Step 6
1. Five or more days In-School Suspension (ISS)
2. Contact parent/guardian
 
Step 7
1. 1-3 days of Out-of-School Suspension (OSS)
2. Contact parent/guardian.
 
Step 8
1. Contact parent/guardian
2. Out-of-School suspension up to ten (10) days
a. Loss of privileges during time of suspension
b. Must serve all previous assigned punishment
OR
 
3. Alternative Placement
 
Step 9
1. Alternative Placement
2. Contact parent/guardian
OR
 
1. Out-of-School Suspension up to 10 days pending a district disciplinary committee hearing.
2. Contact parent/guardian to appear before a district hearing.
 
Step 10
1. Strict Probation
2. Contact parent/guardian
OR
 
1. Automatic referral to Alternative Placement in the event of a violation of probation without further process except normal appeal.
2. Contact parent/guardian
 
Step 11
1. Expulsion
2. Contact parent/guardian
 
Step 12
1. Contact Law Enforcement or other authorities as deemed necessary
2. Contact parent/guardian
 
NOTES
  1. In order to maintain a proper atmosphere for learning, it is imperative that discipline will be maintained at all times. Discipline will be fair and consistent and students will be given due process as defined by McNairy County Board of Education Procedural Due Process Policy 6.302 before an administrative decision is made.
  2. Extracurricular Activity Participation: A student must be present a minimum of 60% (4 hours ) of the school day in order to participate in extracurricular activities (including all activities outside regular school hours) that day. Extenuating circumstances will be ruled on a case-by-case basis by the administration. Students in In-School-Suspension any part of the day of the extracurricular activity will not be allowed to participate in that activity that same day.   
  3. Any student who receives an Out-Of-School suspension, will be prohibited from going on any field trips that school year. 
  4. The Administration has discretion for possible changes based on case-by-case situations. Each student will be given due process as defined by McNairy County Board of Education Procedural Due Process Policy 6.302 with every occurrence.
  5. Administrator reserves the right to contact local law enforcement or other agencies as are deemed necessary or appropriate at any time.
  6. Teachers are encouraged to handle discipline within their classrooms. Rule violations that result in the referral of the student to the office will be handled according to the McNairy County Schools Student Discipline for Middle School Students discipline program (ladder).
  7. A student may enter the discipline ladder at any step, depending upon the nature of the offense.
  8. Failure to complete the step consequence as designated will result in escalation to at least the next step on the ladder.
  9. Referral to the office during the probationary period prescribed in the discipline step will result in escalation to at least the next step. Students referred for a repeat or a serious violation may escalate more than one step.
  10. In all cases of OSS or ISS, the student will lose all privileges during the time he/she is suspended. Loss of privileges means that during the time stated the student cannot participate in or attend assemblies or any school function designated as an extra activity, including athletic events, dances, plays, extra-curricular programs, field trips, school-sponsored activities, etc. This would include the entire 24-hour period of the suspension.
  11. If the misbehavior occurs on a school bus or at a bus stop, the school bus discipline policy will be followed.
  12. In all disciplinary matters, a student will be accorded due process as defined by McNairy County Board of Education Procedural Due Process Policy 6.302 under the district policy governing student rights. Video or audio-tape may be used in disciplinary hearings.
  13. Self-defense is the use of appropriate, reasonable force to defend oneself or another person against the assault of an aggressor when there is no reasonable avenue of escape or means of avoidance.
  14. Counseling may be added to any step.
  15. A parent/guardian conference with an administrator is required before a student can return to class after an out-of-school suspension.
  16. Administrator may issue a warning with or without probation when deemed appropriate.
  17. Superintendent, or designee, shall have authority to transfer to an alternative education program any student who has been arrested, arraigned for or convicted of or pleaded guilty or nolo contendere to a serious crime, as defined in this section, which occurred off of school property or away from school-related functions. A serious crime, for the purposes of this section, is an illegal act which indicates the capacity and willingness of the student to injure students and employees with bodily harm, or to threaten to cause bodily harm, or to place students and employees in danger of bodily harm. The superintendent, or designee, will evaluate the circumstances of the serious crime to determine whether (1) the acts of the student indicates a present and possible danger to the health, safety, and welfare of one or more students or employees and (2) whether the more restrictive, security oriented environment of an alternative education program would serve the educational interests of the student while preserving the safety of students and employees. The Board shall review the student’s placement in any alternative program at the next following regular meeting. Serious crimes shall include, without limitation, and as examples only:
    1. Assault with a deadly weapon
    2. Aggravated assault
    3. Rape
    4. Sexual battery, stalking, or other sexual crime
    5. Armed or strong-armed robbery (or attempted)
    6. Sale or distribution of a controlled substance
The choice is available for students to attend the Alternative Placement in lieu of Out-of-School Suspension (OSS) during the appeal process.
 

RULES AND REGULATIONS

There are rules and regulations at Selmer Middle School that you are expected to observe. Failure to comply shall result in such punishment as may be prescribed by the principal, assistant principal, or teacher. This authority extends to all games, public performances of athletic teams, trips, and other school-sponsored activities. Students are expected to conduct themselves as ladies and gentlemen at all times. Every student represents Selmer Middle School on and off campus.
Any student enrolled at Selmer Middle School may be questioned by the principal, assistant principal, or any teacher at any time concerning the breaking of rules or the knowledge of someone else breaking school rules. Selmer Middle School operates under the ‘in loco parentis’ principle.
 

ABSENCES

Punctuality and regular attendance are essential ingredients for a member of the working force to succeed. They are equally important for a student to achieve success in school. It has been proven that one of the most common causes of failure in school is poor or irregular attendance. Recognizing this to be the case, Selmer Middle School has adopted the following rules and regulations concerning attendance. Perfect attendance is defined as being present at school all day, every day. Attendance records are maintained using a computer program. If a student is absent even 1/6 of a day, he/she does not have perfect attendance. This includes checking in late, checking in/out during the day, and checking out early.
Students are expected to be in school on a daily basis. It is the parents’/guardians’ responsibility to contact the school by phone/note (i.e. doctor’s statement) when the child is absent. This must be done the day the child is absent. A written excuse must also be submitted the first day the student returns to school. Late excuses will not be accepted. Parent excuses for absences must not exceed 5 in number. Students may be given an excused absence for the following reasons:
  1. Personal illness
  2. Death in immediate family
  3. Subpoenaed court appearance
  4. Dentist/doctor appointment
  5. Religious holiday/activity
The Principal must approve other absences prior to the absence.
When the students return to school, they are responsible for all work missed during their absences. Students must contact their teacher for make-up work. Make-up work must be completed and turned in by the end of the second day after the student returns to school. In case of consecutive days absent, one day per each day absent may be added to the allowed time for make-up work to be turned in. 
If a student misses a test, the teacher may give a different test. All students must submit all work assigned by a teacher. Each time a student is absent five (5) days, the parent/guardian will receive a letter from the school system. The attendance officer will be notified and appropriate steps taken. Students who are excessively absent may be retained.
 

ACTIVITIES AND ORGANIZATIONS

The Beta Club (an academic-service organization) is open to those students who meet the eligibility requirements set forth in its constitution and by-laws.
Student Government membership is open to those students in grades 5-8 and subject to the eligibility requirements of that organization.
Band instruction is provided for interested students in grades 6-8. Rental/purchase agreements for instruments may be obtained since the county does not provide instruments for students participating in the band.
Cheerleaders are selected in the spring for the following year, and applicants are subject to the eligibility requirements of that organization.
Annual Staff consists of students in grades 5-8.  The sponsors select staff members.
Chorus is available for students in grades 7 and 8. Students audition for membership in chorus in the spring and are notified of selection for the following year.
KAMEL Club consists of students in grades 6-8.  Students are selected by the sponsor.
 

ATTENTION POLICY

During class and assemblies, the educators at Selmer Middle School will raise their right hands to get the attention of our students.  When this happens, all teachers and students will raise their right hands until silence is achieved.  Students who do not cooperate with this policy will be disciplined.
 

ADMINISTRATIVE DISCIPLINE PROCEDURES

The following corrective measures may be used by the school administration for student violations of school rules and regulations.
  1. Work detail/community service
  2. Corporal punishment
  3. Suspension (In-school, Out-of-school, Disciplinary Hearing Authority).
  4. Assignment to alternative school
  5. School Board suspension
  6. Other as outlined in the McNairy County Code of Discipline

APPEARANCE/DRESS CODE

Parents and students are responsible that the student is appropriately dressed and following all the guidelines listed below whenever they are on any school property or at any school function:
  1. All students are expected to be neat with clean clothing that is worn in the intended manner.
  2. All shorts, dresses, and skirts must be of appropriate length which will be determined by one of the following methods:  (1)being no shorter than their longest finger when extended down straight at their side; or (2) being no shorter than six inches from the floor when kneeling on the floor.  As long as it meets one of the methods it is considered appropriate.
  3. All pants, shorts, skirts, and dresses must not have rips/holes that bare the skin or undergarments above the appropriate length as described above.
  4. Leggings and tights must be covered by shorts, skirts, dresses, or shirts that must meet the appropriate length as described above.
  5. All clothing must be worn in such a way that undergarments are not exposed and midriff areas are covered at all times.
  6. Clothing that expresses violence, obscenities, hatred, or that advertises/promotes alcohol, tobacco, illegal substances, skulls, or skull emblems is prohibited.
  7. Appropriate footwear must be worn at all times.
  8. Appropriate undergarments must be worn at all times.
  9. Boys must wear shirts with sleeves.
  10. Girls’ shirts must be at least 3 inches wide over the shoulder and not expose any undergarments on the shoulder or under their arms.
  11. No “backless,” “strapless,” “midriff,” low cut tops or cleavage is allowed.
  12. Sheer clothing cannot be used to meet the guidelines if the clothing beneath does not meet the guidelines.
  13. No pajama pants or other sleepwear may be worn to school unless related to a school event.
  14. Costumes or any kind of masks cannot be worn to school unless related to a school event.
  15. Hair must be of a natural color and worn in a style that is not distracting.
  16. Head coverings including hats cannot be worn at the school or on the bus except to sporting events or outside school events, unless for religious purposes.
  17. Visible jewelry worn in piercings is limited to the ears only.
  • Clothing worn by participants during athletic practices or sporting events may not have to meet all standards above but must be appropriate for the activity, be as modest as expected, approved by the coach, and worn only during practice and/or sporting events.
  • Students must follow the guidelines above when they are at after-school events, sporting events in or out of McNairy County, on the bus, on field trips, or on other school campuses unless otherwise approved by the administration.
  • All infractions of the above guidelines will be handled using the approved discipline ladder. In addition, the student will have to immediately correct the infraction, or other clothing will have to be brought to the school before the student is allowed to return to class.
 

ARRIVAL AT SCHOOL

Students will report to their assigned area in the gym where they will remain until dismissal by the teacher in charge. No students will be allowed to stand or play at the front, side, or back of the building, on the walk, on the playground, or on the school parking lot before school opens. Breakfast will be served during intervention at 7:45. The front doors will be locked at 8:15 every morning.  Students arriving after that time will have to push the entrance button at the far right of the front doors to be admitted by the receptionists and gain entrance into the building.
 

ASSEMBLIES

At all times the student’s behavior should be refined and courteous. An indication of the cultural level of the school is the conduct of its student body at an assembly. Whether guests are present or not, each student is personally responsible for the impression made by the school as a whole.  Unacceptable conduct includes whistling, uncalled-for-clapping, boisterousness, and talking during the program.

Textbooks and other materials are to be left in rooms. Purses and billfolds are to be taken into the gym.

Students are to be seated with their classroom group and are to remain with that group for the length of the assembly.
 

ATHLETICS

Football and basketball programs are provided for students in grades 6, 7, and 8. Softball is provided for girls in these grades. Tryouts are conducted and eligibility requirements must be met. These requirements include
 
  1. All Athletes must submit a doctor’s statement verifying fitness to participate.
  2. Student must not reach the age of 15 on or before August 1
  3. Student must have been promoted to next higher grade
  4. Student must maintain a passing average in his/her academic work in order to maintain eligibility to participate
  5. Student must have a proof of insurance form signed by the parent prior to participation
  6. Student must maintain a good disciplinary/conduct record
  7. Student must have current immunization papers submitted to the school office prior to playing a sport.

CAMPUS CLOSING EACH DAY

Students should be off campus by 3:30 p.m. each school day unless they are under the direct supervision of a teacher. The campus closes when the last bus leaves in the afternoon. If students are involved in after school activities, it is the parents’ responsibility to provide transportation home and to pick up the student at the assigned time. This includes night activities such as ball games.
 

CAR REGULATIONS

(For students transported in vehicles other than buses)
Students transported by parents should enter the one-way street or come off the by-pass on the east side of campus. For the child’s safety, please let him/her out at the front entrance and exit by way of the by-pass or the one-way street to Selmer Elementary School. The street leading to Poplar Avenue is a one-way entrance only from 7:30-8:30 a.m. and 2:30-3:30 p.m.
 

CARE OF SCHOOL PROPERTY

We are extremely proud of our building and will do what is necessary to keep it in good condition. Any child purposely destroying, marking, or defacing school property will be disciplined.
 

CHANGE OF ADDRESS OR TELEPHONE

Inform the homeroom teacher and the office if you change your address or telephone number.
 

CHANGING CLASSES/PASSAGE IN HALL

All students are responsible to any professional person regardless of grade level. Students are not to be in the halls during class time except for emergency situations or when sent with a planner signed by the teacher.
 

CLINIC

The clinic is located in the office and is provided for students who are ill. Students with a body temperature that exceeds 100 degrees and/or vomiting must be picked up by a parent.  Students must have a planner signed by the teacher before they will be allowed to enter the clinic.
 

DISCIPLINE

Students are expected to behave in a manner that allows for an environment conducive to learning. Respect for teachers, administration, and other staff members is expected. In addition, student behavior should be such that it does not disrupt fellow students or infringe upon their rights. Corporal punishment may be administered to students within the guidelines established by the state of Tennessee and the McNairy County Board of Education. Conduct of students must also be in compliance with the policies established by the McNairy County Board of Education.
 

DISMISSAL PROCEDURES/CAR PROCEDURES

Students who ride first load buses and car riders will be dismissed on first bell at 2:50. All students who do not leave the campus by 3:30 p.m. are to report to the late bus area. Car riders who are not picked up on time will be asked to report to the late bus area, and the person picking them up must come to the office and sign them out. If you pick your child up prior to 2:50 dismissal, you must sign the student out in the office.

Students transported by parents should be picked up at the front entrance of the building. Cars should line up one behind the other and exit one at a time. No one is to park in this area prior to dismissal of buses. If you need to enter the building, please park in either the east or south parking areas. Cars may not be parked at the front entrance during dismissal times. All vehicles must exit by way of the by-pass or the one-way street to Selmer Elementary School.
 

EMERGENCY CLOSINGS

In making the decision to close schools, the director of schools considers many factors that relate to the fundamental concerns for the safety and health of the children. Local radio and TV stations will broadcast all school closings, and an automated telephone recording will be sent to parents, teachers, and staff from the central office. For closings after school is in session, parents are requested to make advance preparation with their children as to what the child is to do and where he/she should go if school dismisses early. If he/she is to ride a bus to someone else’s house or ride a different bus, please either include it on the registration form or send a note to the office, and we will keep it on file until it is needed. You should create a plan so that your child will know exactly what to do.
 

FOOD SERVICE/CAFETERIA RULES

Selmer Middle School has an excellent “Offer vs. Serve” lunch program. This means that students are not served a tray but are able to make a selection of five (5) items from a large variety of products.  Breakfast includes a fruit or juice, bread, milk, and protein as often as can be afforded. Breakfast is served at 7:45 in the classroom. All Breakfasts and lunches are free.
 
The McNairy County Board of Education prohibits outside lunches from other restaurants to be brought to the cafeteria. Students shall be permitted to bring their lunches from home and will be able to purchase milk, juice, and/or snack items. Student behavior in the dining room should be based on courtesy and cleanliness. This means leaving it in the same condition you would like to live in. Students are to remain in the cafeteria until they have finished. At no time are pupils allowed to take food outside the cafeteria. Students are not to go into areas where classes are being held during their lunchtime.

Cafeteria Rules
 
  1. Talk in a low conversational tone at all times.
  2. Don’t run in the cafeteria
  3. Obey the instructions of the cafeteria personnel at all times.
  4. Keep in a single line while waiting to be served. 
  5. No breaking line.
  6. Sit in your assigned area.
  7. Students are not to purchase food for other students or share food with other students.
  8. Take your tray back when the cafeteria monitor gives permission.
  9. Students are to go through the line once.
  10. No glass-bottled drinks are allowed
  11. Students may charge one time.  Other charges must be approved by the administration
  12. Parents or others may only bring food for their own child in a brown paper bag with no logos.  McDonald’s, Burger King, etc., sacks are not allowed.
MCNAIRY COUNTY SCHOOL DISTRICT
GRADING POLICY FOR
GRADES 5-8
Grading Scale
 
Letter   Numeric Grade
 A  93-100
B 85-92
C 75-84
D 70-74
E Below 70
 
  1. There will be a minimum of 9 practice grades and 4 assessment grades per 9 week grading period.
  2. Practice category will comprise 40% of the students’ average and includes anything that is not an assessment.
  3. Assessment category will comprise 60% of the students’ average and must adhere to the following:  tied to course standard/skill, given after adequate practice/preparation, given with the goal of improving instruction.  A term paper, project, etc. may also constitute an assessment.
  4. Extra credit points, grades for the return of papers, and grades for bringing supplies to class are prohibited.
  5. Teachers will carefully think about the quality and quantity of the practice assignments and assessments they utilize.  These assignments will be tied to the goals of the course and deemed important to student mastery.  All means will be taken to ensure that students complete all assignments.
  6. Progress reports will be sent to parents upon request at the half way point of each nine week grading period.  Otherwise parents can access student grades on the parent portal.  Teachers will upload grades on Monday of each week to keep parents informed of student progress.
  7. Semester averages will be the average of the two 9 week averages.  Yearly averages will be the average of the 2 semester grades plus any other state requirement.
  8. Instructors have the autonomy to allow students to retake all or part of an assessment in order to show mastery.  Retaking all or part of an assessment is the only allowable method in which a student may improve a grade.

INTERVENTIONS/PULLOUTS/RTI2/ADVOCATES

The L State goal in education is to become the fastest improving state in the nation on student achievement by 2015.  Changing practices in serving students who struggle academically plays a significant role in making that goal a reality.  In 2004, the Individuals with Disabilities Education Act (IDEA) placed emphasis on early intervention services to correct academic or behavioral problems.  Therefore, students who are Basic/Below Basic or have a loss of value-added on TCAP in reading/Language Arts or math will be pulled out of activity periods for small group instruction.  This is for the best interest of your child.  Due to RTI², students must receive 60 minutes intervention/reinforcement from 7:45-8:45 daily.  Students who are Advanced will have a reinforcement period to progress to a higher level of achievement.  RTI² provides an opportunity for all of us to work together to better support students who struggle academically.  Additionally, during this time your child will have a teacher advocate for the entire year.  The faculty and staff are encouraged that this relationship will provide a positive influence on your child.
 

PROMOTION AND RETENTION

The Board of Education is dedicated to the best total and continuous development of each student enrolled. The professional staff is expected to place students at the grade level best suited to them academically, socially, and emotionally.

Students will normally progress annually from grade to grade. Retentions may be made when, in the judgment of the teachers and principal, such retentions are in the best educational interest of the student involved.
Retentions shall only be made after prior notification and explanation to each student’s parents or guardian.
In evaluating student achievement, each teacher shall make use of all available information, including results of teacher-made tests and other measures of skill and content mastery, standardized test results, and teacher observation of student performance.
 

HONOR ROLL

To be eligible for the Honor Roll, a student is required to make three “A’s” and two “B’s” in academic subjects and satisfactory grades in the remaining areas. To be eligible for the Principal’s List, a student must have all “A’s” in academic subjects. For the purpose of Principal’s List and Honor Roll, academic subjects are English, language arts, mathematics, science, and social studies. A student must also maintain satisfactory conduct in all areas in order to qualify for Honor Roll.
 

IMMUNIZATIONS

Parents or guardians are responsible for the immunization of their children against the following:
  1. MMR (mumps, measles, rubella)
  2. DTP/DTaP/DT/Td
  3. Polio (infantile paralysis)
  4. Hepatitis B
  5. Varicella (chickenpox) or physician’s diagnosis of chickenpox
  6. In order to enter seventh grade two immunizations are required:  varicella and Tdap Booster.
In the absence of an epidemic or immediate threat thereof, immunization shall not be required of any student whose parent or guardian shall object in writing on grounds that such immunizations and other preventative measures conflict with the religious tenants and practices of a well organized religious denomination, whose teachings include reliance on prayer or spiritual means along for healing, of which he is an adherent or member.

Any immunization specified above shall not be required if a qualified physician shall certify that administration of such immunization would be in any manner harmful to the student involved.
 

TICK REMOVAL

School staff does not remove embedded ticks. Embedded ticks will be covered with a band-aid, and the school will call the parent. If the parent cannot be reached, a note will be sent home with the student. Parents cannot give verbal instructions to remove a tick. 
 

INJURIES/ILLNESS EMERGENCY FRIEND

Parents or guardians will be notified when a child becomes ill or sustains any injury that will prevent him or her from participating in the regular planned activity.

The school is sometimes unable to contact the parent or guardian of the student. Therefore, it is important that the parents provide the school with the name, telephone number, and the address of an “Emergency Friend” or relative not residing with them to contact in case of emergency. Please make sure that this individual has been informed of this information being given to the school.

The parents should notify the child’s teacher immediately whenever there is a change in the child’s address or phone number, both at home and at the parent’s place of work.
 

MEDICAL CONDITIONS

Special conditions (allergies, physical handicaps, etc.) should be reported to the school office.
 

MEDICATIONS

The medication administration policy of the McNairy County School System requires that medications be administered only when the student’s health requires that they be given during school hours. Prescription medications administered at school must be in the original container with pharmacy labels attached and administered under the supervision of the school nurse, school administrator, or his/her designee. Written authorization from the student’s parent/guardian and the physician is required, and is for the current school year only. The parent or guardian of the child must sign the “Physician’s Order and Parental Consent” stating that the medication is administered solely at the request of and as an accommodation to the parent/guardian. Furthermore, the consent form states that the student will self-administer the medicine with the assistance from designated school staff and declares that the student is competent to do so. Physician’s orders must accompany any medication changes.

In order for the school to administer non-prescription drugs to students, a “Non-Prescription Medication Parental Consent Form” must be completed and signed at the school office stating that the medication is administered solely at the request of and as an accommodation to the parent. All medications must be brought to the school by the parent in the unopened, original container.
 

LEAVING SCHOOL EARLY

Students should be checked out early only when absolutely necessary. If a student needs to leave school early, he/she must have a note from his/her parents or guardian. Leaving school with the parents’ permission does not necessarily constitute as an excused absence unless the reason is one of those listed under Excused Absences.
Parents must come to the office to sign the student out.  If the student leaves because of illness, he/she must be excused from the office. No teacher is permitted to excuse students until the principal or assistant principal authorizes the excuse, unless it is an emergency. The teacher must report the emergency to the principal or assistant principal immediately.
Afternoon Check-Out—Due to security reasons, parents will no longer be able to sign out students after 2:45 PM.  If students are not picked up before 2:45 PM, parents must wait in the car rider line for the child to be dismissed on first bell.
 

LIBRARY/IMC

The library is a quiet place in which to study and read.  Behavior is expected to meet the requirements of a library environment. Follow directions the first time and treat each other and the library staff with respect. It is your responsibility to keep books and materials in order so that everyone will be able to find and use them. 

Return books on the cart at the end of the front desk. Line up for checkout of books at the end of the largest table. Check out books at the front desk when called. Have your Accelerated Reading folder open to your pass sheet and stack your barcodes for the checkout person. Stamp your books yourself. Check out periods are for 10 school days. You may renew a book ONE time. You may check out four books at one time. 

Fines for overdue books are 5 cents per school day per book, or a maximum of 25 cents per book. A student who checks out a book is responsible for its return in good condition. Any damage will be charged to the student. Any lost book must be paid for before the student can check out additional books.

Accelerated Reading rules are the following:  1. you may come to the library two times in a week, 2. you are allowed three exchanges during a nine week grading period, 3. you must have your library pass signed by the classroom teacher.
 

LOCKERS

Lockers will be provided for those students in grades 7 and 8. Lockers should only be shared with administrative approval. Students are required to keep their lockers clean both inside and out. Damages to lockers will be charged to the student. Any malfunction should be reported to the office so that necessary repairs may be made as soon as possible. Students will not be allowed to go to lockers before 7:50 a.m. School personnel may search lockers at any time. Students who place a lock on their lockers will provide the school with the combination or with a key.
 

LOST AND FOUND

Articles found in and around the school should be turned in to the office where the owners may claim their property by identifying it.
 

STUDENT WORK HABITS

Students are to take their seats immediately upon entering the classroom. Every student is to come to class with textbooks, homework, and the necessary materials for participation in the activities of the class.

All preparations for class such as trimming pencils are to be done before class begins.

The teacher determines when the instruction period is over. Students are to give the teacher complete attention.
Students should report to class on time. Those students having repeated tardies will be punished.
Cheating will not be tolerated. It is cause for disciplinary action.

Every student is answerable to every member of the staff. A teacher can, and is expected to, correct any student for misbehavior even if he or she does not teach that student.

Teachers are legally in charge of and have sole responsibility for their classroom. Students who accept this fact have few problems at our school.
 

SUBSTITUTE TEACHERS

A substitute teacher is an important person in our school. Please see that all regular classroom rules and procedures are followed. Students should be aware that all work assigned by the substitute should be approached in the same manner as when the regular classroom teacher is present. Students who misbehave while a substitute teacher is on duty will be disciplined.
 

TARDINESS

Any student arriving at school after the 8:00 bell must report to the office for a late slip before going to his class. Every student is expected to be in each class during the day prior to the tardy bell. Students are tardy in periods 2 through 6 if they arrive after the tardy tone sounds. All tardy students must report to the office before being admitted to class.
 

LEAVING CAMPUS

Students may not leave campus without permission from the principal. Any student leaving campus during school hours without a written, signed permit from the principal or a designated member of his staff will be subject to suspension. At no time will students be allowed to walk home to or from school.
 

INTERNET SAFETY

Each homeroom teacher will discuss internet usage and the rules the school system has adopted to ensure the privacy and safety of all students.
 

CELL PHONES/COMMUNICATION DEVICES

Students shall not possess personal communication devices, such as pagers and cellular phones, while on school property or while attending a school-sponsored activity on or off school property, unless the student has a permit and is on active duty as a member of a volunteer fire fighting organization or a volunteer emergency medical service organization. In order to obtain a permit, the minor must have secured signed consent from one of his/her parents or legal guardian(s).

A “personal communication device” is a device that emits an audible signal, vibrates, displays a message, or otherwise summons or delivers a communication to the possessor.
A person who discovers a student in possession of a personal communication device shall report the violation to the principal.  The device may be confiscated and forfeited to the district.
Students who possess a personal communication device are in violation of this policy and school rules and are subject to the related disciplinary action.

Cell Phone Policy
1st offense—In-School Suspension and phone given back the day of the offense
2nd offense—One day suspension and parents pick up cell phone
3rd offense—Three days suspension, which may lead to assignment at Alternative School
 

SCHOOL TELEPHONE USE

Office personnel will make calls for the students. Students are not allowed to receive phone calls at school. The office will deliver emergency messages as necessary. Non-emergency messages will be delivered at 2:45.
 

TEXTBOOKS

All basic textbooks are loaned to students for their use during the school year. The students pay for workbooks and other supplies. Textbooks are to be kept clean and handled carefully.
It is the student’s responsibility to be sure that his/her name, grade, and school are written on the book label in case the book is misplaced. The student will be required to pay for lost or damaged books.
 

VISITORS

Any person not enrolled in our school or employed by the McNairy County Board of Education is considered a visitor. Any visitors to the school or on the school grounds must report to the office upon arrival. All visitors are expected to leave promptly when their business is complete. Students may not bring brother, sisters, or other visitors to school. A visitor’s badge will be issued and is to be worn while in the building. The badge should be returned to the office before leaving the building.

All parents are to check in at the office upon entering the school building, except on countywide Parent Visitation Days. Any parent who desires a conference with a teacher or teachers should call to make an appointment.
 

“TOUCH TO HARM” POLICY

Selmer Middle School has a “Touch to Harm Policy” for students. If a student touches any other student with the intent to harm, he/she will receive consequences. “Touch to Harm” includes slapping, hitting, pinching, pushing, tripping, etc.
 

WITHDRAWALS AND TRANSFERS

A parent or guardian is responsible for notifying the school of his/her child’s withdrawal or transfer to another school. All school books and property must be returned before withdrawal is complete. School fees and fines must also be paid before withdrawal.

Grades and records will be sent when the new school requests them.
 

YEARBOOK

In the fall of each year, orders will be taken for the school yearbook. Because of printing costs and publication requirements, this is the only time the yearbook may be reserved. Rarely are extra copies available when the yearbooks arrive. Students should not assume that they will be able to buy one when they arrive.
 

NONDISCRIMINATION POLICY

It is the policy of the McNairy County School System not to discriminate on the basis of sex, race, national origin, creed, age, marital status, or disability in its education programs, activities, or employment policies as required by Title VI and VII of the 1964 Civil Rights Act, Title IX of the 1972 Educational Amendments and Section 504 of the Federal Rehabilitation Act of 1973.

It is also the policy of this district that the curriculum materials utilized reflect the cultural and racial diversity present in the United States and the variety or careers, roles, and life-styles open to women as well as men in our society. One of the objectives of the total curriculum and teaching strategies is to reduce stereotyping and to eliminate bias on the basis of sex, race, and cultural diversity found in our country and an awareness of the rights, duties, and responsibilities of each individual as a member of a pluralistic society.

Inquiries regarding compliance with the Title VI, Title IX, and Section 504 may be directed to Brian Jackson, Ed. D, 530 Mulberry Avenue, Selmer, TN 38375, or phone 731-645-8257.
 

APPEALS/GRIEVANCE PROCEDURE FOR PARENTS/STUDENTS

To resolve questions, problems, or concerns, students and parents should seek solutions by following the steps listed below in this order:
  1. Classroom teacher/coach/sponsor
  2. If problem remains unsolved, consult principal
  3. If satisfaction is not achieved, contact Director of Schools, Mr. Greg Martin.
  4. The final step should be the McNairy County Board of Education

EQUAL EDUCATION OPPORTUNITY

The McNairy County School System does not discriminate in its education programs or educational activities on the basis sex, race, religion, color, national origin, or disability in accordance with TITLE VI or the Civil Rights Act of 1964 as amended; TITLE IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973 as amended. The McNairy County School System will take steps to assure that lack of English skills will not be a barrier to admission and participation in all educational and vocational programs.
 

ASBESTOS

The McNairy County School System has complied with the Asbestos Hazard Emergency Response Act by having their buildings inspected by accredited inspectors and the development of a management plan for the control of this substance.
“This is to certify that Selmer Middle School has been inspected for asbestos.  A copy of The Management Plan can be found at the Superintendent’s Office and a copy of the report can be found at the school.”
It is required by the Tennessee Department of Education AHERA (Hazard Emergency Response Act) that teachers and parents receive this notice.
 

STUDENT RECORDS

By law, both parents, whether married, separated, or divorced, have access to the records of a student who is under 18 unless the McNairy County School System is provided evidence that there is a court order, state statute, or legally binding document relating to such matters as divorce, separation, or custody that specifically revokes these rights.
 

PARENTAL RIGHTS UNDER NO CHILD LEFT BEHIND FEDERAL LEGISLATION

As a parent of a student at a Title I School, you have the right to know the professional qualifications of the classroom teachers who instruct your child. Specifically, you have the right to know
 
  1. whether or not the teacher is licensed and highly qualified for the grades and subjects he or she teaches,
  2. whether or not the state department of education has decided that the teacher can teach in a classroom without being licensed under state regulations because of special circumstances,
  3. the teacher’s college major; whether the teacher has any advanced degrees and, if so, the subject of the degrees,
  4. whether any teachers’ assistants provide services to your child and, if they do, their qualifications.
If you would like to receive any of this information, please submit your request in writing to Mr. Greg Martin, Director of Schools, 530 Mulberry Avenue, Selmer, TN 38375.
 

DISTRICT PERSONNEL COMPLAINTS

A student or parent who has a complaint concerning a classroom or teacher issue should first bring the matter to the appropriate teacher. If the outcome is not satisfactory, a conference with the principal can be requested within five working days following the teacher conference. If the outcome of the principal/parent/student conference is not satisfactory, the student or parent may file a written, signed complaint with the District Complaint Manager within five working days who will investigate the complaint and render a decision. If the student or parent is dissatisfied with the decision, he/she may appeal to the McNairy County Board of Education by filing a request in writing with the Director of Schools within five working days following the receipt of the Complaint Manager’s decision. McNairy County Board of Education’s decisions are final.
 

DISCRIMINATION ON THE BASIS OF SEX COMPLAINTS

A student and/or parent with a complaint regarding possible discrimination of a student on the basis of sex should contact Dr. Brian Jackson, 731-645-8273.
 

INSTRUCTIONAL MATERIALS COMPLAINTS

Complaints by students or parents about instructional material should be directed to the school principal. If the complaint is not settled at this level, the complainant may appeal to the Director of Schools. If a resolution is not made at this level, the appeal may be to the McNairy County Board of Education.
 

STUDENTS WITH DISABILITIES COMPLAINTS

A complaint or concern regarding the identification, evaluation, or placement of a student with disabilities or accessibility of the District’s services, activities, or programs to a student should be directed to the Special Education Director.
 

STUDENTS WITH HARASSMENT COMPLAINTS

Principals, the compliance officer, and the Director of Schools have responsibility for investigating harassment complaints. All complaints and other reported incidents shall be investigated.
Step 1:  Any complaint shall be presented to the principal, compliance officer, or Director of Schools in writing and will include the necessary time, dates, nature of the harassment, and name or names of harassers.
Step 2:  The District Complaint Officer shall investigate the complaint within five working days after receipt. The complainant shall be notified of the decision of the District Complaint Officer.
Step 3:  If the complainant is not satisfied with the decision in Step 2, he/she may submit a written appeal to the Director of Schools within five working days after receipt of the decision in Step 2. The complainant shall be notified of the decision of the Director of Schools.
Step 4:  If the complainant is not satisfied with the decision in Step 3, he/she may submit a written appeal to the McNairy County Board of Education within five working days after receipt of the decision in Step 3.The decision by the McNairy County Board of Education shall be rendered to the complainant within 30 working days following the completion of the hearing.
 
COMPLAINT MANAGER
DISTRICT
Brian Jackson, Ed. D, 170 5
30 Mulberry Avenue, Selmer, TN 38375,
 phone 731-645-8272
 

SELMER MIDDLE SCHOOL COMPLAINT MANAGERS

Brenda Armstrong, Ph.D Patsy Moore
635 E. Poplar Ave.    635 E. Poplar Ave.
Selmer, TN 38375    Selmer, TN 3837
731-645-7977 731-645-7977
 

TRANSFER OPTION FOR STUDENTS VICTIMIZED BY VIOLENT CRIME AT SCHOOL

Under the Tennessee State Board of Education’s Unsafe School Choice Policy, any public school student who is the victim of a violent crime as defined under Tennessee Code Annotated 40-38-111(g), or the attempt to commit one of these offenses as defined under Tennessee Code Annotated 39-12-101, shall be provided an opportunity to transfer to another grade-level appropriate school within the district.
Additional information regarding this option may be obtained by contacting Greg Martin at 731-645-3267.
 

Notification of Rights under FERPA for Elementary and Secondary Schools

The Family Education Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  These rights are
 
  1. the right to inspect and review the student’s education records within 45 days of the day the school receives a request for access.  Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. 
  2. The right to request the amendment of the student’s education records that the parents or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.  Parents or eligible students who wish to ask the school to amend a record should write the school principal, clearly identify the part of the record they want changed, and specify why it should be changed.  If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school has contracted as its agent to provide a service instead of using its own employees or officials (such as an attorney, auditor, medical consultant, or therapist); or a parent or students serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.  Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school district to comply with the requirements of FERPA.  The office that administers FERPA is Family Policy Compliance Office, U. S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5920.

FERPA:  Notice of Directory Information

The McNairy County School System may disclose certain information, known as directory information, without consent, in publications such as, but not limited to, the annual yearbook, honor roll/recognition lists, playbills, graduation programs, and sports programs.  Parents or eligible students may refuse to allow the school system/school to release this information.  If you do not want this information released, you must visit the school office annually and complete the Directory Information Opt Out Form within 10 days of the start of the school year or within 10 days of your student’s enrollment in the school. 
 
The System has designated the following information as directory information:  student’s name; address; date and place of birth; telephone listing/number; electronic mail address; photograph/visual image; enrollment information:  major field of study, dates of attendance; grade level; participation in officially recognized activities and sports; weight and height of members of athletic teams; degrees, honors, and awards received; most recent educational agency or institution attended; other similar information that would not generally be considered harmful or an invasion of privacy if disclosed.
 
In addition, two federal laws require local education agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories – name, address, and telephone listing – unless parents have advised the School that they do not want their student’s information disclosed without their prior written consent (by filling out a Military Recruitment Opt Out Form at the school office).
 

Parental Authorization and Release Agreement for Student Publicity

The McNairy County School System frequently publicizes student accomplishments, honors/awards, projects, etc. in local and regional media.  It is understood that parents grant the McNairy County School System permission to use the name, photograph, image, voice, written work, academic product, and/or quote of the student in media publicity prepared/allowed by the school system.  The parent understands and agrees that the name, photograph, image, voice, written work, academic product, and/or quote may appear in a media publication (including any print media, television broadcast, multimedia presentation or website), which will be distributed to/viewed by various groups and/or persons. 
 
The parent/guardian releases the Board, its agents and employees, including the Director of Schools, from any and all claims, demands, damages, actions, causes of action, or suits of any kind or nature whatsoever, which may arise, or may in the future arise, from the publication of the photograph, image, voice, and/or quote of the Child and/or the dissemination of the name, photograph, image, voice, and/or quote by a media outlet or on a website.
 
To refuse to allow the McNairy County School System to disseminate such publicity in any print, broadcast, or electronic media, the parent must annually complete and sign the Media/Publicity Opt Out Form in the school’s front office.
 

Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA)

PPRA affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams.  These include the right to:
Consent before students are required to submit to a survey that concerns one of more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED)
  1. Political affiliations or beliefs of the student or student’s parent;
  2. Mental or psychological problems of the student or student’s family;
  3. Sex behavior or attitudes;
  4. Illegal, anti-social, self-incriminating, or demeaning behavior;
  5. Critical appraisals of others with whom respondents have close family relationships;
  6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers
  7. Religious practices, affiliations, or beliefs of the student or parents; or
  8. Income, other than as required by law to determine program eligibility.
Receive notice and an opportunity to opt a student out of
  1. Any other protected information survey, regardless of funding;
  2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and
  3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.
Inspect, upon request and before administration or use
  1. Protected information surveys of students;
  2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
  3. Instructional material used as part of the educational curriculum
These rights transfer from the parents to a student who is 18 years old or an emancipated minor under State law.
The McNairy County School System has developed and adopted policies, in consultation with parents, regarding these rights as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes.  The School/System will directly notify parents of these policies at least annually at the start of each school year and after any substantive changes.  The School/System will also directly notify, such as through U.S. Mail or email, parents of students who are scheduled to participate in the specific activities or surveys noted below and will provide an opportunity for the parent to opt his or her child out of participation in the specific activity or survey.  The School/System will make this notification to parents at the beginning of the school year if the System has identified the specific or approximate dates of the activities or surveys at that time.  For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification of the planned activities and surveys listed below and be provided an opportunity to opt their child out of such activities and surveys.  Following is a list of the specific activities and surveys covered under this requirement:
  • Collection, disclosure, or use of personal information for marketing, sales or other distribution
  • Administration of any protected information survey not funded in whole or in part by ED
  • Any non-emergency, invasive physical examination or screening as described above.
Parents who believe their rights have been violated may file a complaint with the Family Policy Compliance Office, U. S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5902